2014 Grand Parade General Rules
GRAND PARADE DEFINITION The Grand Parade is the largest of the Freedom Festival’s activities and regularly has nearly 300,000 spectators in attendance. From modest beginnings back in the 1870’s to the grand celebration it is today, it purpose has remained the same – to celebrate, teach and honor the freedoms we enjoy in this land. The Parade is a free activity to all spectators and could not occur without the generous contributions of individual, corporate and government sponsors. Parade entries are approved based upon the entry’s compliance with the Festival’s goal to encourage feelings of patriotism, to celebrate, teach, honor, and strengthen the traditional American values of family, freedom, God, and country. While there may be some commercial aspects to an entry, these should be limited. The main focus and goal of the entry must be to the Festival’s mission and entertainment of spectators. All entry participants must follow the Parade rules. RULES AND PROCEDURES 1. NUMBER OF ENTRIES: The Freedom Festival Parade will consist of no more than 125 units. The Freedom Festival Parade Executive Committee will give first consideration to quality and to those entries who demonstrate support for the mission of the Freedom Festival through compliance with the Parade theme. Too much commercialization can disqualify an entry. 2. DECISION OF COMMITTEE. The decision of the Executive Committee concerning acceptance of any entry into the parade will be final. 3. RIGHT TO REFUSE PARTICIPATION: The Executive Committee reserves the right to refuse an entry into the parade if, in its sole judgment, it determines that the entry is controversial, unlawful, political, or otherwise considered to be inconsistent with the standards, theme, quality, or purposes of the Freedom Festival. 4. VEHICLES Miscellaneous vehicle entries, such as trucks, convertibles, motorcycles, etc., will not be allowed in the parade unless the Parade Committee gives specific prior approval for a special purpose. 5. DISTRIBUTION OF LITERATURE: The distribution of advertisements, literature, candy, gum, treats, promotional material or any other items ON THE PARADE ROUTE, may be done only upon the following conditions: 1. Distribution of items MAY BE DONE ONLY DURING THE PRE-PARADE, by members of an approved Pre-Parade entry or an authorized Parade Vendor. 2. Distributed materials may not be thrown to or in the direction of spectators, but must be handed to an individual. Distribution must not occur in any manner which encourages or rewards spectators that move from the viewing area into ANY PORTION of the street assigned to the parade route. 3. If in the opinion of a Parade Committee Official, the continued distribution of materials could endanger Parade spectators or participants, the official may ask entry participants to cease from the distribution of these materials. The Freedom Festival and Parade Committee Officials will bear no responsibility for any financial or opportunity loss associated with this request. 4. Violators may be subject under Utah Statutory Code, as appropriate. 6. SIGNAGE: Signage must follow Parade Signage Guidelines. The name of the sponsor and logo should not detract from the float or entry. All questions regarding proposed signage should go to the Parade Signage Chair for review. Assigned entry numbers must be affixed to the entry in such a way as to be clearly visible from the front throughout the parade. 7. COMMERCIALIZATION: Sponsors should avoid over-commercialization. Any commercial message should be a minor part of the float presentation, should be in good taste, should add to the entertainment, and should not unfavorably detract from entry presentation. 8. ENTRY PARTICIPANTS. Clowns and other costumed participants are highly encouraged so long as they add to the theme of the entry. Each must be capable of the exertion required to complete the route at the pace set by Parade Officials. a. DRIVERS Drivers must be able to control their vehicles. If adequate sight-lines are not available, the entry must provide Safety Personnel who have adequate communications to the driver in order to insure the safety of both entry participants and spectators. The entry sponsor is responsible to see that Safety Personnel, if required, have adequate skills, experience and training to insure their adequate performance. b. RIDERS: Riders must be dressed appropriately to coincide with the theme of the entry. Precautions should be taken to ensure the safety of all riders. c. OUT-WALKERS Care must be taken by all participants not to draw spectators from the viewing area out into the path of parade vehicles. 9. RULES: It is the responsibility of each entry sponsor to insure that all entry participants are aware of and agree to comply with these rules. Every entry participant must be aware that they must follow the instructions and commands received from Parade Committee members and local law enforcement officers. 10. LINE-UP OF PARADE: Details concerning the line-up of the parade, where to assemble, and other parade instructions will be emailed out prior to the parade. This information will be emailed to the sponsor’s primary contact, as defined on the Parade Entry Application. Arrival times must be strictly adhered to. Arrival is to be defined as all key participants and vehicle(s), if applicable, being in position in the assigned staging area. Late arrivals may be denied participation with no fees returned. Line-up order is to be determined solely by the Parade Executive Committee. 11. SPEED, SPACING AND FLOW OF PARADE The Primary Entry Contacts must convey to each entry participant the importance of maintaining the flow of the parade and following the instructions of Parade Officials. Large gaps between entries are unacceptable and diminish spectator’s enjoyment of the Parade. Entry participants should expect to be asked by Parade Officials to speed-up, slow-down or perform to enhance the flow of the parade and for its effective management and operation. Bands are encouraged to play when approaching and passing the Grandstand set aside for Dignitaries at approximately 700 East Center Street. 12. VIOLATION OF RULES: Parade Entries who fail to follow these rules will lose the opportunity to participate in the Parade and may be asked to leave. Flagrant violation of these rules may prevent future participation by that organization and/or the individuals involved for a period of up to five years. Failure to follow the directions received from Parade Committee Members will be considered a flagrant violation of Parade Rules.
2014 Entry Agreement
1. I represent to the America’s Freedom Festival Committee (“Committee”) that I am fully authorized to sign for and bind the undersigned sponsor (“Sponsor”) regarding our entry (“Entry”) in the Freedom Festival Parade (“Parade”). I HAVE READ AND UNDERSTAND THE RULES ASSOCIATED WITH THIS YEAR’S PARADE. On behalf of the Sponsor, I agree that our Entry and all persons associated with it shall comply with all rules prescribed by the Committee as deemed necessary for the efficient and safe conduct of the Parade and related activities. I agree to conduct our Entry and myself in a proper, appropriate manner during the Parade and related activities and to not engage in any activity that is dangerous or likely to cause harm, injury or damage to the person or property of others. 2. RIGHT OF TERMINATION: I understand that the Committee reserves the right to restrict or reject our Entry from participation in the Parade without liability to the Committee, regardless of the cost or inconvenience to our Entry. Any member of the Committee may exercise this right at any point in time, before or during the Parade, for any reason considered by the Committee to be inconsistent with the goals, values, and objectives of the Freedom Festival. 3. INDEMNIFICATION: As a condition of being a participant in the Parade, I agree to assume full responsibility for my conduct and the conduct and activities of our Entry and to indemnify and hold the Freedom Festival including the Committee and all others having any responsibility therefore harmless from any liability, claim, loss or expense (including attorney’s fees) caused by or arising from (a) any conduct or negligence by me or any person or part of our Entry that causes harm, damage, or injury to myself or others (b) any breach or omission of my representations or warranties, (c) any claim by my employee, subcontractor or supplier or (d) any infringement or violation by me of the rights of others. 4. I understand that submitting this application does not automatically guarantee our Entry into the parade, and that I will be notified in writing of such acceptance. (Such acceptance will be subject to final approval of a sketch or photo of our Entry and the payment of the application fee.)